Where every sourced property sits today. Auckland leads with thirteen proposals. Queenstown has come back on the front-half dates and is shown as a secondary option.
Working sessions anchor in Auckland. The days on either side are open, which is where a Queenstown add-on could sit if the group wants it.
The group divides for the first half of the trip and comes together in Auckland for the working sessions.
Getting 150 people to the bottom of the world over New Year is the hardest part of this program. If you would like it handled, we will run air as a managed desk alongside the hotel — one team, one point of contact, one manifest.
We collect and codify your T&E policy up front — cabin thresholds, advance-purchase rules, carrier preferences, approval tiers — so every ticket issued is in policy by construction, not by exception.
A branded form goes to each attendee to capture home airport, date flexibility, seat and loyalty numbers, passport details and any accessibility or dietary needs. One link, no chasing spreadsheets.
An advisor works each traveler individually to find the right routing at the right fare, then issues the ticket. Complex origins, split itineraries and pre- or post-trip extensions are handled person by person.
All arrivals and departures pulled into a single report — flight number, terminal, local arrival time, party size — so ground transfers, hotel check-in staffing and the welcome dinner headcount all key off one document.
A dedicated number your travelers call for cancellations, misconnects, weather and last-minute changes — before departure and throughout the program. Not a general call centre queue.
The air desk is optional and priced separately from the hotel program. A ticketing fee applies per traveler; it is quoted on engagement once origin mix and itinerary complexity are known.
The primary market for this program. International gateway, the full range of meeting product, and the depth of inventory a 150-person group over New Year requires. Rate and food & beverage minimum are the two figures shown here — the rest of each proposal will be built out once we shortlist.
Full proposals for the three shortlisted Auckland properties. Expand any block for rates by night, concessions, meeting space, catering and contacts, exactly as submitted.
| Room Type | Guaranteed | Standard Night | 31 Dec 2026 |
|---|---|---|---|
| Run of house | Block | NZ$550approx. US$324 | NZ$650approx. US$383 |
| Deluxe Double / Twin | 3 | NZ$550approx. US$324 | NZ$650approx. US$383 |
| Executive King Suite | 5 | NZ$1,500approx. US$883 | NZ$1,600approx. US$942 |
| Ambassador Suite | 1 | NZ$2,500approx. US$1,472 | NZ$2,600approx. US$1,531 |
| Day | Time | Function | Room Assigned |
|---|---|---|---|
| Wed 30 Dec | 7:00 – 10:00 PM | Dinner · 150 | JW Lobby Room · 699 sq ft · 8.20 ft ceilings |
| Thu 31 Dec | 8:00 AM – 12:00 PM | General session · 100 | JW Marriott Ballroom · 3,379 sq ft · 13.45 ft ceilings |
| Fri 1 Jan | 8:00 AM – 5:00 PM | General session · 100 | JW Marriott Ballroom · ballroom unavailable, Griffin Room plus Gallery Space offered |
| Sat 2 Jan | 8:00 AM – 5:00 PM | General session · 100 | JW Marriott Ballroom |
| Sun 3 Jan | 8:00 AM – 5:00 PM | General session · 100 | JW Marriott Ballroom |
| Room Type | Qty per night | Rate (NZD) | Approx. (USD) |
|---|---|---|---|
| Run of house | 98 | NZ$290 | US$171 |
| Suite | 2 | NZ$1,115 | US$657 |
| Day | Time | Function | Room Assigned |
|---|---|---|---|
| Sun 3 Jan | 7:00 – 10:00 PM | Dinner · 150 | Crystal Ballroom · 3,659 sq ft · 12.47 ft ceilings |
| Mon 4 Jan | 8:00 AM – 5:00 PM | General session · 100 | Jade Room |
| Tue 5 Jan | 8:00 AM – 5:00 PM | General session · 100 | Jade Room |
| Wed 6 Jan | 8:00 AM – 5:00 PM | General session · 100 | Jade Room · 4,273 sq ft · 9.51 ft ceilings · 24-hour hold available |
| Item | Per Person | Qty |
|---|---|---|
| Break · AM | NZ$22 | 300 |
| Break · PM | NZ$15 | 300 |
| Lunch · buffet | NZ$56 | 300 |
| Dinner · plated | NZ$112 | 150 |
| Reception · food | NZ$45 | 150 |
| Reception · beverage | NZ$45 | 150 |
| Room Type | Qty per night | Rate (NZD) | Approx. (USD) |
|---|---|---|---|
| Run of house | 75 | NZ$705 | US$415 |
| Single, 1 bed | 23 | NZ$720 | US$424 |
| Suite | 2 | NZ$1,300 | US$765 |
| Day | Time | Function | Room Assigned |
|---|---|---|---|
| Wed 30 Dec | 7:00 – 10:00 PM | Dinner · 150 | Level 1, walls out · 13,024 sq ft · 10 ft ceilings |
| Thu 31 Dec | 8:00 AM – 12:00 PM | General session · 100 | Aquamarine II and III · 3,081 sq ft · 11 ft ceilings |
| Fri 1 Jan | 8:00 AM – 5:00 PM | General session · 100 | Aquamarine II and III |
| Sat 2 Jan | 8:00 AM – 5:00 PM | General session · 100 | Aquamarine II and III |
| Sun 3 Jan | 8:00 AM – 5:00 PM | General session · 100 | Aquamarine II and III |
| Reception & Dinner | From (NZD) |
|---|---|
| Canapés | NZ$9 per item, per person |
| Sharing platters | NZ$95 per platter · serves 5 |
| Grazing table · cold | NZ$20 per person |
| Grazing table · cold and hot | NZ$28 per person |
| Seaside buffet dinner | NZ$99 per person · minimum 35 |
| Seaside premium buffet dinner | NZ$119 per person · minimum 35 |
| Plated dinner · 2 course | NZ$89 per person |
| Plated dinner · 3 course | NZ$109 per person |
| Beverage Package | 1 hr | 2 hr | 3 hr | 4 hr |
|---|---|---|---|---|
| Hilton | NZ$54 | NZ$58 | NZ$64 | NZ$74 |
| Premium | NZ$62 | NZ$65 | NZ$82 | NZ$88 |
| Signature | NZ$75 | NZ$85 | NZ$90 | NZ$100 |
| Elite | NZ$85 | NZ$95 | NZ$100 | NZ$110 |
| Property | Room Rate | F&B Minimum | Breakfast | Status |
|---|---|---|---|---|
| JW Marriott Auckland✦ Shortlist | NZ$550approx. US$324 | NZ$15,000approx. US$8,832 | No | Available |
| Cordis, Auckland✦ Shortlist | NZ$290approx. US$171 | NZ$58,200approx. US$34,268 | No | Available |
| Hilton Auckland✦ Shortlist | NZ$705approx. US$415 | NZ$20,000 /dayapprox. US$11,776/day | Yes | Available |
| SKYCITY Auckland | NZ$229–479approx. US$135–282 | Not yet quoted | No | Available |
| Grand Millennium Auckland | NZ$239approx. US$141 | Not yet quoted | No | Available |
| Crowne Plaza Auckland | NZ$260–290approx. US$153–171 | NZ$9,000approx. US$5,299 | Yes | Available |
| Four Points by Sheraton | NZ$280approx. US$165 | NZ$30,000approx. US$17,664 | Yes | Available |
| Pullman Auckland | NZ$286approx. US$168 | Not yet quoted | No | Available |
| Hotel Indigo Auckland | NZ$320–620approx. US$188–365 | Not yet quoted | No | Available |
| SO/ Auckland | NZ$599approx. US$353 | NZ$10,000approx. US$5,888 | No | Available |
| InterContinental Auckland | NZ$740–1,251*approx. US$436–737 | Not yet quoted | No | Available |
| Radisson RED Auckland | Not itemised | NZ$31,500approx. US$18,547 | Yes | Available |
| Rydges Auckland | Not yet quoted | NZ$10,000approx. US$5,888 | No | Available |
| Sofitel Auckland Viaduct | — | — | — | Awaiting |
| The Parnell Hotel | — | — | — | Awaiting |
All rates run-of-house, per room per night, quoted against 30 Dec 2026 – 8 Jan 2027 and subject to confirmation and to contract. Rates are inclusive of GST except where marked *.
US dollar figures are indicative only, converted at NZ$1.00 = US$0.5888 (14 August 2026). Hotels contract and invoice in New Zealand dollars unless stated; the rate applied at settlement will differ.
Queenstown takes up to 60 rooms on the front half of the trip, 30 Dec – 3 Jan. Twelve properties were sourced against 30 Dec – 4 Jan. Rate and food & beverage minimum are the two figures shown here, matching the Auckland format.
| Property | Room Rate | F&B Minimum | Breakfast | Status |
|---|---|---|---|---|
| Holiday Inn Remarkables Park | NZ$1,199*approx. US$706 | Not yet quoted | No | Available |
| QT Queenstown | NZ$1,499approx. US$883 | NZ$20,000approx. US$11,776 | Yes | Available |
| Hilton Queenstown Resort & Spa | NZ$1,500approx. US$883 | NZ$10,000approx. US$5,888 | Yes | Available |
| Mercure Queenstown Resort | — | — | — | Awaiting |
| Novotel Queenstown Lakeside | — | — | — | Awaiting |
| Oakridge Resort Wanaka | — | — | — | Awaiting |
| Millennium Hotel Queenstown | — | — | — | Turned down |
| Copthorne Queenstown Lakefront | — | — | — | Turned down |
| Crowne Plaza Queenstown | — | — | — | Turned down |
| Edgewater Resort, Wanaka | — | — | — | Turned down |
| Millbrook Resort, Arrowtown | — | — | — | Turned down |
| Rendezvous Heritage Queenstown | — | — | — | Turned down |
All rates run-of-house, per room per night, sourced against 30 Dec 2026 – 4 Jan 2027 and subject to confirmation and to contract. Rates are inclusive of GST except where marked *.
US dollar figures are indicative only, converted at NZ$1.00 = US$0.5888 (14 August 2026). Hotels contract and invoice in New Zealand dollars unless stated; the rate applied at settlement will differ.